Implementation of
Electronic Filling and Document Management System for Oil Gas Company &
Service
Description :
Streamlining
business processes & increasing productivity are fundamental concerns for any organization private, public
and nonprofit alike. In an increasingly strict regulatory environment, managing
documents and records diverts significant time from an organization's mission
critical objectives. Document and records management system has many benefits
that can appreciably improve organizational efficiency. Since these
applications are complex systems that represent a solid investment,
organizations should carefully evaluate their current and future needs
beforehand. Records management systems simplify the lifecycle management of
business records. A records management system supports the automatic
enforcement of consistent organization records policies and reduces the cost of
regulatory compliance. This training is divided into parts that clarify
different aspects of document management and will cover the broad business
benefits of document and records management systems, explanations of the basics
of document and records management systems and specific system components
crucial for improving business processes and the key elements for successful implementation
of a document management system.
Record
/ document management makes it possible to:
·
Manage millions of
documents and retrieve the right one in few minutes
·
Share documents
with colleagues while protecting confidential information.
·
Email and fax files
instantly.
·
Access documents
while traveling.
·
Publish documents
to CD, DVD or the Web, as appropriate.
·
Back up files and
records for disaster recovery.
Records
management system should provides:
·
Improved efficiency
in the storage, retention and disposition of records and record series.
·
Detailed reports of
which records are eligible for transfer, accession or destruction.
·
Audit trails to
track all system activity and the entire life cycle of records.
Outline :
1.
Introduction of document management system
2.
Document management define and the new understanding of document
management system
3.
Record management the details
4.
The gain of a better record management
5.
Current practice Problem and
issues
6.
Essential components of record and management solutions
7.
Implementation: Addressing your business needs
8.
Document and record management for future and maintenance
9.
Introduction of document and record management software
10.
Introduction of record management tools
11.
Record Management System
Who
should attend :
This
workshop is especially designed for the secretary and office support
professionals who already have a background / work experiences in their current
job.
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